maintain chart of account

Maintain chart of account

Next step is  to maintain chart of account. Click on "maintain" option which is given in the tool bar,

There are some more option select the “chart of accounts “option,

As you see chart of account windows open here we enter the all basic accounts which is required by the company. for example account receivable, account payable, retained earning, etc , on this window there are some option which is require to fill,

 No 1) is "Account ID"in which we allot the number to your accounts through which we search for example "land" and its number is 141 when we need the the land detail we just enter the number and detail is on the screen 2) description that is the name of account for example there are allot of fixed assets and we are allotting the name "land, building " that is description and 3) Account Type in which we mention the main account if there is land then its main account is fixed assets. after entering all the information click on save option .

Precaution (when you allot the number to account you have to maintain the the sequence of numbering like if we allot 100 series to fixed assets then all the fixed assets is entering  in it and give a gape because if you want to enter any other account then you have a space )

You can also see the lists of your accounts by closing the charts of accounts and in the main page in the upper right corner there will be a “REPORT” option

When you will click on the report option further options will be open

From these options you will select the general ledger option.

In general ledger further there will be charts of accounts option select it report windows open.

 And there a list of your all accounts will be present.

after entering all the account if we want to change some thing  or to delete the account or to deactivate the chart of  account the steps are as follows. 

HOW TO MAKE CORRECTION

Now if your all accounts are made in the charts of accounts and during reviewing if you find out that one  account has wrong ID.

Then you will go to that ID and will put the curser on changeId then windows open enter the correct id in (enter new account id) and click on Ok id automatically save.

you can also change your account type and account description through when you open that id put your curser on description or in account type and enter the right information and save it but here you have to click on save button which is in the upper left corner.

HOW TO DELETE THE ACCOUNTS

While reviewing your accounts you realize that you have made two accounts of same description then delete the additional account select the additional account and click on Delete button.

 HOW TO INACTIVE AN ACCOUNT

If you want to inactive your charts of account. Following is the procedure to be followed.select the account which you want to inactivate. Inactivate option is on the front of the window page put your curser on it and check this option after this click on save button.

account will be in activate.